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The fields on this screen will be filled with existing data
when editing an existing employee’s profile. Note that
when a record is certified, most of the fields on this page
cannot be modified until the record is built or becomes
uncertified. When adding a new employee via the webTA
interface, most or all
data fields will be empty.
You may change an employee’s User ID and password on this
form unless your agency uses an identification system external
to webTA. The User ID may be up to 32 characters long.
You may use letters, numbers, and spaces.
The employee’s name is edited in separate fields.
Do not combine fields.
You may include a suffix, such as Jr. or III, in the
Last Name field.
- First Name
- Middle Name or Initial (optional)
- Last Name
Social Security Number - the employee’s 9 digit
SSN or employee identification number. This field is
required. You may enter the delimiting dashes or leave them
out. If you don’t enter them, webTA will add them when
you move to the next field. Note: when editing an employee,
some roles are restricted from viewing the SSN. If the SSN field
is not visible, then your current role is restricted from viewing
the SSN field.
Supervisor’s User ID - the User ID for the
employee’s supervisor. Click Search to
find a specific supervisor’s User ID.
Timekeeper’s User ID - the User ID for the
employee’s timekeeper. Click Search to
find a specific timekeeper’s User ID.
Organization - the employee’s organization
within an agency. By
default, the root of the organization tree is the agency.
First Pay Period - You see this option only during
the pay period an employee is in webTA, and only until the
record is certified. It allows you to specify whether the
T&A record you have added applies to the current
or previous pay period. NOTE: IT IS IMPORTANT
THAT THIS BE ENTERED CORRECTLY. ONCE A TRANSMISSION
RECORD IS BUILT FOR THIS EMPLOYEE THE PAY PERIOD CANNOT BE
CHANGED.
Active Status - check this box to indicate that the
person for whom the account exists is currently
“active”, i.e. requires an active account within
the system. By default when you create a
new employee record this box will be checked.
Should an employee become inactive,
select the box to remove the check mark. When an
employee is made inactive, their records
are not deleted from the system, but he or she will no longer
be able to log into the T&A system and their records will
be ignored during validation, certification, and
transmission file builds. If the person becomes active at a
later date, rather than creating a new record, edit their
existing Employee Profile and set the Active Status to checked.
When the profile is stored, a record for the current pay
period is created, and the employee may once again log into
webTA.
Click Save once you have finished editing
the Employee Profile to update the database and
return to the
Timekeeper
Main Menu.
Click Cancel to return to the
Timekeeper
Main Menu without saving changes.
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