Introduction
Getting Started
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The table lists the employees assigned to you and those
assigned to a timekeeper for whom you are a delegate.
Corrections are designated by “(C)” to the
right of the Pay Period.
The status column holds the following
flags, when appropriate.
- No Profile - The T&A profile must be set for this
employee for this pay period before other operations can be performed.
- No Data - The T&A profile is set but the time
sheet is currently empty.
- Emp. Validated - The employee has validated this record.
- Tkp. Validated - The employee’s timekeeper has
validated this record.
- Certified - This record has been certified by the employees
supervisor, and is ready to be built.
Functions Specific to the Selected TA Record
If there are corrections present, an employee can have multiple
rows of TA data in this table. This group of buttons operates
on a single pay record.
Edit T&A
Modify T&A transactions for the selected employee.
T&A Profile
Modify the
T&A Profile
for the employee for this pay record.
Set Pay period
Pay period for any employee can be set to any period that is
between the last built pay period and current.
Leave
Modify
leave data for the employee for this pay record.
Delete
Correction records may be deleted without being built.
Deleting a correction causes all changes made to the T&A
record to be eliminated: the record returns to the historical
archive in exactly the same state it was retrieved.
Corrections are designated by “(C)” to the
right of the Pay Period.
Validate
Validate the currently selected T&A.
Validation ensures that all data entered is mutually
consistent. All records
must be validated before the supervisor can certify the data
for transmission.
Summary
View the summary form for the selected employee pay record.
The summary form shows the T&A data, T&A profile, and
leave data and is the form that the supervisor views during
certification.
Functions Specific to the Selected Employee
The selected employee is the one with the selected radio button
on the line with that person’s name.
To select a different
employee point your mouse cursor to the radio button on
the line for the employee you want to select and click the
mouse button. The radio button should then be filled in.
Only one employee may be selected at a time.
Default Schedule
Create or modify the default schedule for the selected
employee. Default schedules are required for exception
processing and may also be used to restore T&A
transactions when
Retain Data
is set to Restore from Default.
Correction (Regular)
Create a correction record for a previous pay period (up to
one year ago).
Local/Prior Correction
Create a local or prior correction record. A local correction is for a previous pay
period that is either missing or historic. A prior correction is only for a previous
pay period that is missing. During the build process, local corrections are built,
but not transmitted. Prior corrections, however, are built and transmitted.
Locator Info
Modify the contact information for the selected employee
including work address, phone number and email address.
This information is not required for T&A processing and is
not sent to payroll/personnel system.
Certified T&A’s
View the certified T&As for the employee selected. A list of
all certified T&As for the employee is displayed for you to
select from.
Emp Profile
Change a person’s User ID, password, name, Social Security
Number, timekeeper, or supervisor on this form.
Leave Audit Report
A Leave Audit Report can be generated to reconcile
historical leave records for a selected employee. The report
will display a line for each pay period that the employee has
certified records in the system.
Functions Not Specific to Selected Employee
Validate All
Perform the validation for all employees assigned to you.
This function is similar to the validate function above except
it applies to all employees, not just the currently selected
one. Error and warning messages are separated by employee in
the result form.
Click Return to return to the main menu.
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